| Responsibility | Objective | Details |
| Item master Creation | Maintain Accurate Item Master with Correct Classifications | · Understanding the requiement of master creation and mapping the required data from master |
| · Upload the data in SAP as per required format |
| · Once style code is created in SAP cross check with the buy master |
| · Confirm data is flown into extendted system (S4,EWM,BIW,AXPOS & ECOM) |
| · Understanding the imporatnce of MRP and update the same in SAP with proper approval. |
| PO CREATION / INVOICE MAPPING | Prepare team member to optimize | · Purchase order need to raised as per brands (Vendors) order confrimation / porforma invoices in SAP with specfic transcation code. (Sap T-code need to memorized / noted). |
| · PO is created againt the order placed by the buyers |
| · Understanding the cost and currency at brand level is most important while creating PO |
| · Delivery window need to maintained at style level in PO. |
| · LC Opeing | · PO with OC need to submitted in HDFC baNK Portal for LC opening. (Share the draft with Vendor for confrimation) |
| · Post confrimation on the LC draft from the vendor. Final LC will be issued (Note : Mandatory clause need to be looked in while creating LC. For eg: Documents submission should be within 21 days of shipment date) |
| · Advance payment process | · Brands with advance payment will be processed thru DMS. PO/PI need to be submitted for advance payment |
| · Payment processing | · Brands with credit payment term will be processed by accounts team with proper doucments submitted in DMS. PO/Commerical invoices. And on GRN value |
| · On-time payment for vendors as per payment terms |
| · Invoice Mapping | · Reconsile the invoices against PO and advice SCM team for shipment pickup |
| · Stock inward at warehouse against PO /IBD | · ASN / IBD is created in SAP for barcode printing and to do GRN at warehouse. |
| Payment reco | · Reconsilation once in three months | · 100% GRN to be done at WH |
| · Brands to provide NDC every quarter | · Short / Excess need to monitored |
| · Invoice value and GRN value should be 100% matching |
