Responsibility | Objective | Details |
Item master Creation | Maintain Accurate Item Master with Correct Classifications | · Understanding the requiement of master creation and mapping the required data from master |
· Upload the data in SAP as per required format | ||
· Once style code is created in SAP cross check with the buy master | ||
· Confirm data is flown into extendted system (S4,EWM,BIW,AXPOS & ECOM) | ||
· Understanding the imporatnce of MRP and update the same in SAP with proper approval. | ||
PO CREATION / INVOICE MAPPING | Prepare team member to optimize | · Purchase order need to raised as per brands (Vendors) order confrimation / porforma invoices in SAP with specfic transcation code. (Sap T-code need to memorized / noted). |
· PO is created againt the order placed by the buyers | ||
· Understanding the cost and currency at brand level is most important while creating PO | ||
· Delivery window need to maintained at style level in PO. | ||
· LC Opeing | · PO with OC need to submitted in HDFC baNK Portal for LC opening. (Share the draft with Vendor for confrimation) | |
· Post confrimation on the LC draft from the vendor. Final LC will be issued (Note : Mandatory clause need to be looked in while creating LC. For eg: Documents submission should be within 21 days of shipment date) | ||
· Advance payment process | · Brands with advance payment will be processed thru DMS. PO/PI need to be submitted for advance payment | |
· Payment processing | · Brands with credit payment term will be processed by accounts team with proper doucments submitted in DMS. PO/Commerical invoices. And on GRN value | |
· On-time payment for vendors as per payment terms | ||
· Invoice Mapping | · Reconsile the invoices against PO and advice SCM team for shipment pickup | |
· Stock inward at warehouse against PO /IBD | · ASN / IBD is created in SAP for barcode printing and to do GRN at warehouse. | |
Payment reco | · Reconsilation once in three months | · 100% GRN to be done at WH |
· Brands to provide NDC every quarter | · Short / Excess need to monitored | |
· Invoice value and GRN value should be 100% matching |