1. Export Receivable Management: Supervise the accounts receivable process, including the monitoring of outstanding invoices and collections efforts. | - Ensure collection update in customer account after payment credited in bank as per FIRC for export customers and update soft copy of FIRC in SAP system for all the plants.
- Reconcile export customer through coordination with marketing and CSO.
- Review, follow up with bank team & marketing for unidentified collection entries.
- Prepare and upload Form 15CA for remittance of export payment.
- Ensure timely documentation and DMS of export related documents
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2. MIS related: Ensure accurate reporting and related activities | - Prepare daily, monthly, quarterly, and periodical MIS reports:
- Daily Closing debtor’s reports,
- Dealers report
- Sales V/s Collection Report
- Daily Sales Report
- Advances from customers
- Any other report required by management to ensure timely submission as per target timeline.
- Review and analyze advances received from customers on a fortnightly basis.
- Ensure daily preparation of debtors ageing and overdue statements.
- Ensure ageing is up to date, credits and collections are applied, uncollectible amounts and miscellaneous differences are accounted.
- Identify slow-paying customers (Customers having Overdue above 365 days) and escalate the same to management.
- Assist in daily operations, including consolidate receivables, and data entry into accounting system.
- Extract, collate and analyze financial transactions from SAP.
- Any other ad-hoc requirement from management.
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3. Security Deposit accounting: Ensure provisions / liability accounting related to customer along with Interest on SD to be issued to customers/ channel partners | - Prepare working of interest on SD on a quarterly basis and ensure the posting of quarterly provision entry of the same.
- Review & monitor and keep track of all pending provisions i.e., addition, issuing or write back of excess with age analysis.
- Review status of provisions / liabilities on regular basis.
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4. Account Reconciliation: Ensure customer accounts are reconciled and accurate | - Review transactions to identify any discrepancies, such as missing payments, unapplied credits, or billing errors.
- Issue balance confirmation letters or emails to customers, requesting them to verify the accuracy of their account balances.
- Investigate and resolve any discrepancies or disputes raised by customers during the balance confirmation process.
- Keep detailed records of all communication with customers regarding their account balances, including dates, methods of communication, and outcomes.
- Record any adjustments or corrections in the general ledger to reflect the reconciled account balances.
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5. Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality | - Adhere to Standard Operating Procedures (SOP) for the defined activities.
- Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs.
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6. Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits | - Ensure compliance of legal provision & procedure of Income tax, Custom & GST across the assigned activities
- Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions.
- Follow SOPs to ensure Corporate Governance and regulatory compliances.
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7. People Development: Maintain congenial work culture by effective management of people to improve productivity, growth & motivation levels to institutionalize best organizing practices in the unit | - Set SMART performance targets & KRAs.
- Maintain discipline and grievance handling in shift.
- Inculcate the group values/policies/ vision/ mission & objectives.
- Recommend training for skill development and ensure development plan is prepared and implemented.
- Provide the team with technical support on various issues. Coordinate with HR team for monitoring the development
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