• Ensuring procurement and logistics operations align with budgetary goals.
• Coordinating effectively with transporters, internal stakeholders, and suppliers to ensure smooth execution.
• Ensuring adequate and timely availability of transportation services to manage inventory levels for key raw materials and prevent shortages.
• Ensuring the timely delivery of high-quality packing materials to meet operational needs.

Procurement

• Solicit offers, conduct negotiations, and secure contracts for Packing Materials and Raw Material Logistics (Transportation, Container Freight Stations, Customs House Agents and Coal Handling Agents)
• Collaborate with unit teams to incorporate technical inputs during commercial discussions with vendors.
• Prepare and submit approval notes, detailing procurement processes and decisions, in compliance with delegation manuals.
• Monitor and expedite purchase orders and deliveries to ensure timely execution.
• Provide ongoing support to vendors to facilitate smooth and efficient operations.
• Coordinate with unit teams to track major incoming imported raw materials and ensure timely evacuation from port, preventing demurrage and detention charges.
• Track material rejection reports and implement corrective actions to improve quality.
• Ensure the timely placement of vehicles for material transportation.
• Monitor price indices for packing materials and communicate with vendors to adjust future orders accordingly.
• Work closely with vendors and unit teams to ensure prompt resolution of issues and timely payments in accordance with contract terms.
• Collaborate with unit teams and service providers to drive initiatives aimed at enhancing safety & sustainability in logistics and packaging.  

Vendor Development

• Identify and onboard new vendors to enhance competition and improve negotiation outcomes.
• Collaborate with internal verticals and external companies with similar requirements to explore & evaluate potential vendor base
• Regularly visiting the vendors to ascertain their capabilities to effectively support our business   
• Review and assess the performance of existing vendors, focusing on delivery reliability and commitment.

Cost Control

• Engage with other business units and external entities to stay informed about current price trends.
• Stay updated on market trends to anticipate and respond to cost fluctuations.
• Introduce new vendors to foster competition and optimize procurement costs.

System improvement

• Identify opportunities for process improvement within procurement and logistics operations and collaborate with relevant teams to implement changes
• Collaborate with the Information Technology team to implement systems that digitalize and streamline procurement processes, enabling regular tracking, dashboards, contract reviews, supplier performance assessments, and more.

Vendors Safety Management

• Conduct pre-qualification assessments for vendors to ensure compliance with safety standards.
• Issue Requests for Quotation (RFQs) that emphasize key safety expectations.
• Oversee vendor selection, mobilization, and ensure that safety pre-qualification documents are provided.
• Conduct periodic evaluations of vendors in collaboration with unit teams.
• Report and investigate transport incidents to enhance overall safety practices.

Relationship Type 

Frequency

Nature

Internal

1. Unit Purchase Cell
2. Technical Dept.

Daily

Daily

Execution. 

Technical discussion, vendor development, etc.

External

1. Other Group Units
2. Outside Group Companies

Fortnightly

Monthly

Vendor feedback, Market Trends, etc.

Alternate vendors, Market Trends, etc.