Junior Officer - HR

Designation: Junior Officer

Location: India West Bengal JST, Rishra

Organization: Textiles

Job Description:

Job Purpose:

To ensure smooth execution and coordination of HR operational activities, focusing on employee lifecycle management, benefits administration, employee engagement support, data management, and vendor coordination. The role plays a key part in maintaining accuracy in HR records and providing timely services to employees in line with compliance and internal standards

Job Context:

The HR Operations acts as a bridge between employees, vendors, and internal HR systems to support various day-to-day HR functions. This includes managing employee benefits, handling MIS data submissions, maintaining accurate records in SAP, and coordinating internal/external events and services. This role requires strong coordination, attention to detail, time management, and the ability to work with cross-functional teams.

Job Challenges:

Ensuring accuracy and timeliness in monthly data submissions and system updates.
Coordinating with multiple vendors while maintaining costs and service quality.
Balancing routine administrative tasks with support for employee engagement and training initiatives.
Managing employee expectations and resolving queries effectively, particularly regarding insurance claims and travel arrangements.
Handling last-minute logistical needs for organizational events and visits.

Key Result Areas	Supporting Actions
Employee Benefits & Insurance Administration	Monthly endorsement of new joiners and exit cases through the insurance format provided by Seamex Airbenefits every month. Provide support for issuing e-cards and resolving insurance claim issues. Maintain dashboard for pending claims and insurance policy-related issues. Annual policy renewal
HRIS & MIS Reporting	Prepare monthly MIS reports and share with relevant stakeholders Update monthly birthdays and delete exited employees from SAP. Maintain manpower movement data (joinings/separations) for internal and external audits. Update CHRO Dashboard data on monthly bases Process PR/PO in SAP related to HR operations
Employee Onboarding Support	Arrange ID Cards and Visiting Cards for all new joiners. Initiate travel portal management for new management/consultant employees.
Documentation & Letters	Draft and issue official letters like address proofs, visa letters, experience letters, relieving letters, etc.
Employee Engagement & Learning Support	Assist in organizing employee engagement activities and celebrations. Support L&D activities and implementation as per HR calendar.
Vendor & Logistics Coordination	Manage external vendors for HR services and ensure timely bill processing. Coordinate internal and external bookings for food and accommodation related to HR department activities. Create indents and manage inventory for office supplies.
General Administrative Support	Handle HR-related calls and communications. Take on any tasks or responsibilities that fall within the scope of HR operations based on organizational needs.

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Junior Officer - HR

Job Description:

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